ChatGPT giúp gì cho bộ phận thu mua, mua hàng của doanh nghiệp
Quote from bsdinsight on 20 November 2023, 17:00ChatGPT can help 10 x your Procurement productivity. But 99% don’t use it correctly.
Here’s how to use ChatGPT to stand out and save 1000’s of hours in 2024:
1. Analyse large amount of data
You can integrate ChatGPT directly into Excel with plugins. But in simple terms you can copy and paste excel into it. E.g. for RFP evaluation analysis ask:
“Please analyse this [spreadsheet]. Which supplier has scored the highest overall?”
2. Create the first draft of an RFP, SOW or contracts
Often the hardest part is knowing where to start but even if you have a business template, you can use ChatGPT to hone this for a specific requirement. Ask ChatGPT:
“Please adapt the contents of this RFP template and add in the specific requirements and assessment criteria associate with buying [service].
3. Have it be your practice negotiation partner
Negotiations are often the hardest thing to practice alone. ChatGPT can be your training partner. Ask it:
“Let’s simulate a [details] type negotiation. Please be the seller and make a proposal, and we’ll go through several steps together”
4. Research a company
Knowing the business you’re considering meeting with is super helpful. You can learn what other clients are saying about them. Just ask ChatGPT:
“What have customers said about [Company]? Or what can you infer about their culture from what is available online?”
5. Brainstorm the right Procurement approach
Not all Procurement processes are equal. Establish the best use of time. Ask ChatGPT:
“I need to purchase a [specific service] and we have [X number of options] with [Y amount of time available]”. Please outline the best Procurement approach with a suitable timeline to implement.
6. Inspire your interview responses
ChatGPT can help inspire your first draft response – personalized to you. Direct ChatGPT to your LinkedIn, then ask the question. Like this:
“Read my Linkedin [URL]. Then craft a compelling response for the question: [Question].”
Power tips:
One of the most important things for all of this is to understand the value of prompt engineering.
The more instructions you can give ChatGPT, the more it can do for you in return.
Say you need to write an e-mail to stakeholders about a Procurement process. Your prompt should include:
– Context (“We’re a mid-sized organisation in the financial services industry. Inflation is running high”)
– Tell the AI what its role is (“Imagine you’re a Procurement Professional”)
– Describe the task (“Write an e-mail about the importance of selecting the right supplier and doing Procurement due diligenece”)
– Describe the audience (“The readers are time poor and have little knowledge of Procurement”)
– Set the tone (“Use a friendly but clear tone”)
– Give Parameters (“Don’t exceed 300 words”)
ChatGPT can help 10 x your Procurement productivity. But 99% don’t use it correctly.
Here’s how to use ChatGPT to stand out and save 1000’s of hours in 2024:
1. Analyse large amount of data
You can integrate ChatGPT directly into Excel with plugins. But in simple terms you can copy and paste excel into it. E.g. for RFP evaluation analysis ask:
“Please analyse this [spreadsheet]. Which supplier has scored the highest overall?”
2. Create the first draft of an RFP, SOW or contracts
Often the hardest part is knowing where to start but even if you have a business template, you can use ChatGPT to hone this for a specific requirement. Ask ChatGPT:
“Please adapt the contents of this RFP template and add in the specific requirements and assessment criteria associate with buying [service].
3. Have it be your practice negotiation partner
Negotiations are often the hardest thing to practice alone. ChatGPT can be your training partner. Ask it:
“Let’s simulate a [details] type negotiation. Please be the seller and make a proposal, and we’ll go through several steps together”
4. Research a company
Knowing the business you’re considering meeting with is super helpful. You can learn what other clients are saying about them. Just ask ChatGPT:
“What have customers said about [Company]? Or what can you infer about their culture from what is available online?”
5. Brainstorm the right Procurement approach
Not all Procurement processes are equal. Establish the best use of time. Ask ChatGPT:
“I need to purchase a [specific service] and we have [X number of options] with [Y amount of time available]”. Please outline the best Procurement approach with a suitable timeline to implement.
6. Inspire your interview responses
ChatGPT can help inspire your first draft response – personalized to you. Direct ChatGPT to your LinkedIn, then ask the question. Like this:
“Read my Linkedin [URL]. Then craft a compelling response for the question: [Question].”
Power tips:
One of the most important things for all of this is to understand the value of prompt engineering.
The more instructions you can give ChatGPT, the more it can do for you in return.
Say you need to write an e-mail to stakeholders about a Procurement process. Your prompt should include:
– Context (“We’re a mid-sized organisation in the financial services industry. Inflation is running high”)
– Tell the AI what its role is (“Imagine you’re a Procurement Professional”)
– Describe the task (“Write an e-mail about the importance of selecting the right supplier and doing Procurement due diligenece”)
– Describe the audience (“The readers are time poor and have little knowledge of Procurement”)
– Set the tone (“Use a friendly but clear tone”)
– Give Parameters (“Don’t exceed 300 words”)
